In a world where emails, phone calls, texts, and Tweets constantly bombard us, it is getting harder and harder to manage the firehose of data and information being thrust our way. For young companies to succeed this environment, it is imparitive they become organized and efficient lest they fall behind and quickly become overwhelmed. While there is no shortage of online solutions, it can be hard to know which one is the right tool for the job, so here's a list of five web applications to help kick-start your company and keep it organized without breaking the bank. Sponsor Google Apps - Google's collection of web apps includes solutions for corporate email accounts, calendars or contacts, but its best use for a new startup is with document sharing. Using Google Docs to collaborate on text documents, spreadsheets or even presentations is far more efficient than sending a file in an email attachment. In recent years, Zoho has become an increasingly competitive enterprise alternative to Google, even adding integration with Google Apps . Zoho has also introduced more features that help it stand out against Google Apps, including their own CRM solution that aims to compete with Salesforce.com . Basecamp - We here at ReadWriteWeb use Basecamp on a daily basis for managing ongoing projects and reviewing edits of our stories. Developed by 37signals , Basecamp offers a great interface with an easily read dashboard of the latest activity, as well as to-do lists, milestones and email alerts. For the on-the-go entrepreneur, there are a handful of mobile Basecamp apps ranging in features and price. Personally, I recommend using Insight for iPhone , which was rebranded from Encamp and recently recommended by 37signals . Dropbox - Whether it's large financial spreadsheets, or Photoshop mockups of your website-to-be, you are going to need somewhere to store all your files. Dropbox makes all of these easy and relatively inexpensive, offering up to 100 GB for $20 a month. But it's not just storage. Dropbox can automatically sync with folders on your desktop, creating an offsite backup of your vital startup files in the cloud, which any member of your staff can access. An alternative solution would be to use Box.net , however their pricing plans are higher than Dropbox's and are aimed at larger corporations. Dimdim - The next time you find yourself struggling to explain an intricate concept to your coworkers through a text document or presentation, check out Dimdim and use the power of screen-sharing to make your point crystal clear. One of Dimdim's best features is that their product works entirely from within your web browser without the need to download or install any extra software. Screen-sharing services like Dimdim can save a young company hundreds if not thousands of dollars in travel expenses by providing a much more efficient way to meet and share information. Also a notable service in this space is Citrix's GoToMeeting . However, like Box.net to Dropbox, its pricing is much higher than Dimdim's. MindMeister - Between the last two semesters of graduate school, I worked on a collaborative ten-week reporting project, and used online mind-mapping app MindMeister extensively to stay organized. The application is a great way to keep those more abstract ideas organized in an easy-to-understand way. Countless startups have mapped out their product ideas and business plans on giant whiteboards, and now the whiteboard has gone digital. MindMeister makes it easy to create and share mind maps and flow charts, and best of all, its free to get started. Photo by Flickr user simax . Discuss

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5 Web Apps To Keep Your Startup Organized

In one of ReadWriteWeb's longest-running traditions, every year we review the top Internet companies and their impact over the past 12 months. Today we're announcing the 6th annual Best BigCo , a.k.a. big Internet company. Next week we'll announce Best LittleCo and Most Promising Company . In 2008 the Best BigCo went to Apple , due largely to the iPhone and App Store. Facebook won in 2007 , Google in 2006 and 2004 , and Yahoo! in 2005 . Who will be Best BigCo of 2009? Will Apple be the first company to win it two years running? Will Google win the honor for a 3rd year? How about Facebook, which grew significantly this year. Let's find out... Sponsor Best BigCo of 2009 The ReadWriteWeb team has chosen Google as our Best BigCo of 2009! Google last won it in 2006 and this is the third time we've honored the Mountain View company. Google is without question the predominant Internet company of our time; in large part because it continues to innovate and stay one step ahead of its competition. In our Top 100 Products List for 2009, seven Google products made the cut: Android platform Google App Engine Google Apps Google Chrome Google Maps Google Search Options and Rich Snippets Google Voice And we didn't even include Google Wave , its biggest launch of the year . We think Wave has a lot of potential, but it's clearly at the experimental stage still. The web browser Chrome was probably the Google product that had the biggest impact this year. Launched in late 2008 , Chrome still only holds a small share of the browser market and doesn't offer a stable version for OSX or Linux yet. However it has already changed the browser market. As we wrote in our Top 10 Consumer Web Apps of 2009 review, Chrome's relentless focus on speed helped to reignite the browser wars , and is changing the way developers and Google's competitors think about browsers. Chrome is also the basis for Google's upcoming Chrome OS , designed for netbooks - a growing fad in computers. So expect to see a lot more of Chrome in 2010. Runners-Up: Apple, Facebook It's been another good year for Apple and its iPhone platform. The iPhone is the leading smartphone in the market and the App Store now features over 100,000 applications . This year, as we mentioned in our Top 10 Web Platforms of 2009 review, Apple extended the SDK with version 3.0 of the iPhone OS . The updates included better support for 3D gaming, augmented reality apps, easier access to maps, in-app purchases and support for push notifications. With these kinds of improvements, we expect Apple to continue its success on the mobile Web in 2010 - despite increasing competition from Google's Android platform. Facebook had a stellar year too, passing the 300 million active user mark in September. It also continued to add features to the site, ranging from vanity URLs to a new sharing widget and a focus on real-time updates of its users' news streams. Facebook's user base is increasingly diverse , and it is now clearly the number one social network in the world, leaving MySpace in its dust. What's more, Facebook's user base is now bigger than the population of all but three countries in the world. Next Page: Honorable Mentions & Also Rans Honorable Mentions: Microsoft, Amazon, Adobe While Microsoft continued to struggle with its Windows Live brand , it did come out with at least one compelling new product in 2009. Until earlier this year, Google didn't have any serious competition in the search market. But with the launch of Microsoft's Bing in July, users suddenly had a new choice of search engine. Bing bills itself as a "decision engine" and its market share has climbed steadily over the last few months. Microsoft keeps adding interesting new features like visual search , hover previews, integrated Twitter search and a smart integration of some of Wolfram Alpha's most compelling features. We also recognized Windows Azure , Microsoft's cloud computing platform, among our Top Products of 2009 . Amazon had another good year in 2009. Its Elastic Compute Cloud (EC2) was one of our top 100 products this year. However Amazon had the most impact this year with a piece of hardware: its e-book reader, the Kindle. In May, Amazon unveiled the Kindle DX , featuring a 9.7-inch display that is about two-and-a-half-times larger than the Kindle 2. November was Amazon's best month ever for Kindle sales, and, according to the company, the Kindle is the "most wished for, the most gifted, and the #1 bestselling product across all product categories on Amazon." Very few Web platforms have the cross-platform reach of Adobe AIR . It allows developers to create one application and run it on all of the major operating systems. This year Adobe launched AIR 2 , which now allows developers to access mass storage devices, drag-and-drop support for remote files and rudimentary support for P2P networking. In addition, AIR 2 enables developers to use the multi-touch capabilities of modern screens. Also Rans Unfortunately, the less said about Yahoo!, AOL, Mozilla, eBay - the better. It hasn't been a great year for any of them. Yahoo! struggled gamely and impressed us with its YQL (Yahoo Query Language) and SearchMonkey. But it is far from the Internet force it was in 2005, when we named it our Best BigCo. Yahoo still has a wide reach and is very popular amongst mainstream audiences, but it just isn't the force it once was. AOL has resorted to becoming a content farm in order to compete, eBay has squandered a valuable asset in Skype , and Mozilla - while continuing to innovate - has been hurt by Google's Chrome browser entering the market. Now let us know your thoughts. Do you think that Google deserves the Best BigCo of 2009? Ed: Thanks Frederic Lardinois , one of our writers whose year-end posts I liberally quoted from to create this article! Discuss

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Best BigCo of 2009

This morning Google announced that "offline Gmail" is leaving the Gmail Labs testing area and will be implemented as a standard feature for all users. Once enabled, this feature allows you to access your Gmail even when no internet connection is available. You can read and respond to messages, star them or label them just as you would if you were online. When a connection is restored, all the changes you made are synced with Google's servers and any messages in your Outbox are sent out. As of today, all Gmail users will now have this feature turned on by default, however those who have never used it before will need to configure it first in order to take advantage of the enhanced functionality. Sponsor Gears Makes a Public Debut The Labs section of Gmail is where experimental and in-development programs, add-ons, and extra features are housed, allowing Gmail users to switch them on or off as desired. Offline Gmail was one of those experiments, launched back in January of this year. Using Gears , an open source plug-in technology designed by Google, email messages are downloaded to your local machine when you switch to offline mode. Also, if your internet connection is dropped unexpectedly, offline Gmail is automatically enabled. In the year in which offline Gmail has been in testing, the company says they received a lot of feedback from users. Some of the requested features have already been implemented, including the ability to choose which messages get downloaded for offline use and the ability to send attachments while offline . According to the Google blog post , anyone who was already running the Labs version of offline Gmail won't have to make any changes but those who had never turned on the setting will need to do the following: Click the "Settings" link in the top-right corner of Gmail. Click the "Offline" tab. Select "Enable Offline Mail for this computer." Click "Save Changes" and follow the directions from there. But Isn't Google Switching to HTML5? At first it seems like "graduating" offline Gmail from Labs is step in preparation for next year's launch of Google Chrome OS , the web-based operating system that ditches the desktop, the hard drive, and computer applications for a web browser where everything users access lives online. Because online applications require an internet connection to work, there have been some concerns as to how functional this OS will be in a world that is not yet blanketed in Wi-Fi or 3G. Since Google has made no mention of built-in hardware providing 3G and cellular access as a backup to Wi-Fi, there will be a lot of programs that simply don't work when you go offline...that is, except for the programs that Google develops itself. The company has already implemented its Gears plug-in on two other products in addition to Gmail: Google Reader and Google Docs . Meanwhile, other companies have also adopted the technology including online office suite Zoho and to-do list app Remember the Milk . What's odd about this launch of Google Gears into primetime via Gmail is that this seems to conflict a bit with what Google execs announced last month regarding the company's plans for its upcoming operating system, Chrome OS. During the Q&A session at the end of the press event , an audience member asked about Google Gears support to which Google's VP of Product Management Sundar Pichai replied by saying that Chrome OS will take advantage of HTML5 for local storage. He made no mention of Gears. HTML5 , a proposed revision to HTML, the markup language of the World Wide Web, includes offline storage as one of its many new features. And it's this specification that Google's plans to support in the future, not Gears, according to numerous reports. For example, in a recent article in the L.A. Times , a Google spokesperson was quoted as saying: "We are excited that much of the technology in Gears, including offline support and geolocation APIs, are being incorporated into the HTML5 spec as an open standard supported across browsers, and see that as the logical next step for developers looking to include these features in their websites." Also, Linus Upson, the engineering director at Google told PC Magazine that the company was abandoning its work on Gears 2, the next version of the plug-in, and will be focused on HTML5 instead. "You can almost think of what's in HTML5, with app cache, and database, and those things, as essentially Gears [version] 2," he said. "That's how we view it." Upson noted, too, that the company would be able to influence the adoption of HTML5 through their web browser, Google Chrome, the foundation of the new Chrome OS. "Now that we're a browser vendor, we can help move HTML5 forward not as a plug-in, but as part of Chrome," Upson said. So in other words, the Gears functionality being switched on now in Gmail may not be the same technology used a year from now when Google Chrome OS hits the market. That begs the question: why bother? If Google plans to replace Gears with HTML5 in the near future what's the point of rolling out the soon-to-be abandoned plug-in to all its users now? Will Gears and HTML5 converge somehow or will Google just rip out the plug-in in favor of HTML5's "plug-in-less" technology instead? Let us know what you think in the comments. Discuss

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Offline Gmail Becomes Standard Feature (But Still Uses Gears?)

Social networking site MySpace has just launched a new version of their mobile website designed for iPhone, Android, and Palm WebOS users. The now improved site at m.myspace.com offers quick access to your profile, including comments, your activity stream, your status, your inbox, and more. Also available is a dedicated photos button which makes it easier to browse through your photo albums. However, the most notable of the new features is the built-in instant messaging functionality which makes the new mobile website a communication tool in addition to being just another social networking app. Sponsor New Features Although the mobile site at m.myspace.com is available from any mobile web browser, the newly updated version only displays to users of select smartphones. That's because the new site is specifically designed to take advantage of features present in the advanced web browsers present on those devices. Users visiting from other phones will still encounter the older site, which itself was revamped at the beginning of the year with a new look designed to make it more closely resemble the original, desktop-based website. In addition to real-time updates from MySpace, the new mobile site introduces a built-in instant messaging client which displays a web-enabled version of MySpace IM, the company's own instant messaging service. By tapping on the "IM" button under the "Me" tab, you can instantly go online and chat with friends just as if you were using a standalone instant messaging software application. Mobile Website Now Outperforms Native Apps What's most interesting about the new web-based IM functionality in the updated site is the fact that this is (for now) the only official tool provided by the company for IM'ing from your mobile device. Believe it or not, the dedicated mobile applications built for the iPhone, Android, and Palm do not include an IM client at all. This has been a much-requested feature from MySpace users who have had no other choice but to use third-party applications like BeeJive IM , for example. In fact, a quick Google search on the topic leads to multiple MySpace forum posts begging for this feature as well as this user-created YouTube video demonstrating how you can get MySpace IM on your iPhone via other methods. According to the company , 75% of their user base accesses the mobile web site, which could explain why they've focused on updating the site first before updating the native apps. However, it's likely that the majority of their mobile web visitors are those without expensive smartphones who are being redirected to the older site instead. Without detailed statistics from the company itself, this is only a guess, but given outside demographic studies that show how MySpace is dominated by younger users while it also (perhaps not coincidentally) registers as the social networking site whose users have the lowest income levels , it seems probable that the network's mobile website visitors don't own very expensive mobile devices. That makes the smartphone mobile website update and any forthcoming native app updates somewhat of a nonstarter for a good many MySpace users anyway. It will be interesting to see if MySpace soon updates their native applications to include this new functionality as well or if they're more sold on the idea that the mobile web is - or at least should be - the app of choice for their users. If you're interested in visiting the new site, you can do so via m.myspace.com using your phone's web browser. The new changes have gone live for everyone as of now. Discuss

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MySpace Launches New Mobile Website with Built-in IM

Dell has just released a customized version of Chromium OS, the open source code behind Google's new operating system called Chrome, in a build designed specifically for Dell Mini computers. According to a blog post on the Dell Community site , several company employees were inspired create this custom version after seeing Engadget's video showing Chrome OS running on a Vostro A860 netbook. After tinkering around with the code, they were able to create their own version of Chromium OS, complete with functional Wi-Fi drivers, and have made the build available for download as a USB key image file from the Direct2Dell blog . Sponsor About Google Chrome After last week's sneak peek at Google's upcoming operating system dubbed Google Chrome OS, tech enthusiasts everywhere have been playing with the open source code which Google released to the community on the day of the press conference. This code, called Chromium OS, lets anyone take the basic building blocks of Google's operating system and customize it for their own purposes. Going the open source route isn't just an example of Google's desire to "not be evil," but protects the company from anti-trust, anti-competitive claims surrounding the new project - a project which is basically an OS that runs only one web browser: Google Chrome . In fact, Google's browser is the operating system in its entirety. No desktop applications will be supported on this web-based, Wi-Fi only machine. As Google's VP of Product Management, Sundar Pichai, said during the press event, if any other browser maker wants to build their own version of the OS using their own browser, they can. Since the launch of the Chromium OS source code, there have been a number of articles explaining how to run the operating system in a virtual machine on your own computer as well as how to boot the operating system from a USB flash drive . But up until now, these efforts have been steered by enthusiastic technology users and not those associated with any large computer manufacturer such as Dell. And while the Dell Chromium build isn't exactly an "official" company product, it's noteworthy for the fact that it was designed by company employees, posted publicly on a Dell website, and is customized to run specifically on Dell Mini computers. Dell's Chromium OS Build According to the Dell blog post , the USB key image file (available here: http://linux.dell.com/files/cto ) only works on Dell Mini 10v computers . Most importantly, the build makes the built-in Broadcom Wi-Fi adapter on these machines functional, a feature needed when running a web-based OS. After all, what good is a cloud operating system if you have to be tethered to an ethernet cable? The blog post includes instructions on how to copy the USB image file to a USB flash drive, but unfortunately the directions are aimed only at those who have access to another Linux machine. We're not sure why Windows and Mac users couldn't just modify the instructions found on this website to make their own Dell Chromium OS USB keys by substituting the Dell build for the one hosted on that site. In addition, if you're interested in trying out the Dell version of Chromium OS, there are a couple of things you should know: You'll need a hefty USB key drive - 8 GB minimum. It may take 5-10 minutes for the Chromium OS network connection manager to "see" the Wi-Fi access points. Some issues with the connection manager are still present. If it gets hung, reboot and try again. And by the way, there's no "reboot" - you have to press the power button on the Mini laptop. The Dell build is unsupported and minimally tested - use at your own risk. If you're still feeling brave, the download is available here . Discuss

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Dell Releases Customized Version of Chrome OS

It's the morning after the big Chrome OS event where Google executives and engineers revealed a myriad of details about the company's first attempt at creating their own operating system. The highly anticipated news conference was tracked all over the web, liveblogged by technology sites, and Twittered so much that it's still listed as a "trending topic" as of this morning. But now that the news is out, has Chrome OS lost its shine? People had high expectations for Google's new operating system but the end result doesn't look like the revolutionary, "change the world" product many had hoped for. Sponsor Yes, Chrome OS is Different Don't get us wrong - Google's OS is different than whatever Windows, Mac, or Linux build you have running on your computer today. The new OS does away with desktop applications entirely - everything you use on Google Chrome OS runs on the web. Of course, the company hopes you'll use a lot of Google products like Gmail and YouTube , but it doesn't limit you to just Google-branded services. In the built-in applications area, there are also links to other web apps like the online TV streaming service Hulu.com and music sites Lala and Pandora . To be fair, Chrome OS even links to Yahoo and Microsoft's webmail offerings right out of the box. Google's major goal with Chrome OS is to moving computing off our personal hard drives and into the cloud...the Google cloud. To accomplish such a feat, they've made the web browser the OS. Everything you need (in theory) is accessible through the included Google Chrome browser , the same browser the company currently offers to Windows users with Mac and Linux versions expected by the end of this year. As exciting as that vision is, we have to wonder if people - especially the mainstream netbook users the OS is aimed at - are ready for this big of a switch. And more importantly, is the technology itself ready to make the change a comfortable and seamless experience? ...but is it Better? After digesting yesterday's news, some lingering questions remain. Was this the OS everyone was hoping for or has Google let us down? You Can't Just Install Chrome OS - You Have to Buy a New Netbook To begin with, one of the more surprising reveals that came out of yesterday's news is that the OS cannot be installed on your own computer. Oh sure, there are downloads available that use Google's open-sourced code to create bootable builds tech-savvy users and developers can play with, but the official word from the search giant is that anyone wanting to use the "real" Google Chrome OS will have to purchase a new netbook to do so. You cannot simply download it from the web and install it on any machine. Part of the reason for this restriction is driver support. Google is working with carefully selected manufacturers to offer a handful of netbooks running the OS in the coming year. By going this route, they don't have to provide an entire ecosystem of drivers for every piece of hardware out there - they can pick and choose which ones to support. They'll likely limit the number of peripherals supported, too. According to what was said yesterday, the company will support "mass storage devices" (think USB flash drives and digital cameras) but were cagey on how they plan on offering printing support. All they would say is that they're planning on an "innovative approach" when it comes to printing, whatever that means. Hopefully, they're planning to do something more than just integrating with Kinko's and FedEx's online document services, for example. Printing, (sorry Google) is not a web app just yet. No Other Web Browsers Supported Another big disappointment is the company's decision to limit all web surfing to the one included browser, Google Chrome. Firefox and Safari users are out of luck - no other browsers will be supported. But before you cry out "antitrust!," be warned - Google has this covered. The code base used to build the OS is open-source - that means anyone take the code and create their own version of Chrome OS. As was carefully - and haltingly - explained by Google's VP of Product Management, Sundar Pichai, other browser makers can take the code and build their own OS if they want to. But let's get real - Firefox Chrome OS? We don't think so. The reality is that fans of other browsers are simply out of luck if they want to use this operating system. Offline Access is Limited. Your New Netbook is Now a Brick. One of the questions that got glossed over during the Q&A session at the end of the event is how Google's OS plans to deal with offline access. The world is not blanketed in Wi-Fi yet, so what can this web-based OS do without the web? Surprisingly, the answer given didn't refer to any subsidized deals with cellular providers regarding deals to offer built-in 3G connectivity for the new netbooks. Instead, Pichai explained that the OS was built for use with Wi-Fi. Of course, a handful of Google products use Google Gears, a technology that makes websites available offline. For example, Gmail uses Gears to create an offline version of your webmail inbox which you can use to read and respond to email until internet connectivity becomes available again. At that point, all the changes are synced back to Google's servers. Although Google didn't specifically refer to Gears when answering the question, there's no reason to doubt that it will work in Chrome OS's web browser the same as it does now in the standard Chrome browser. However, Pichai did make note of Chrome OS's support for HTML5, an upcoming revision to the core markup language used to build the web. In the new specification, a key feature is offline support for web apps. However, web application developers will have to rebuild their apps in order to use HTML5, so users will be dependent on each individual company to make this change. While it's believed that one day this spec could make the whole web an offline app, the reality is that most developers have yet to implement this technology in their services yet. Even by Chrome OS's launch next year, there's no reason to believe the landscape will have changed significantly by then. Do You Really Need an OS or Just the Chrome Web Browser? Finally, the big question regarding Chrome OS is why ? What can the OS do that any operating system running the Chrome browser cannot? Based on what was shown yesterday, the answer is very little. Chrome OS's brand-new features consist of two things: application tabs and panels. The panels are persistent windows that pop-up in front of your web browser's main window. For example, Google Chat, the company's IM service, can live in a panel that stays on top no matter what window you're viewing. Application tabs, meanwhile, are special tabs that give you easy access to your most frequently used web apps from the browser. Any page tab can be made into an application tab with one click and the resulting "tab" is represented with the colorful icon for that site or service. While that's certainly a cool feature, it alone isn't a major selling point for the OS. That would be like saying you have to buy Mac OS X because of the dock or Windows because of the taskbar. You need a million of these little features combined to add up to a compelling reason to buy an OS. That's not to say that Chrome OS itself doesn't have worthwhile features of its own - like its built-in security mechanisms or its auto-update system, it's just that these aren't the kinds of things that sell it to an end user. The questions consumers want answers to are what does it do that's special? What does it look like? And for now, the answer is "it's basically just a web browser." Revolution? Maybe Not Just Yet. At the end of the day, Chrome OS is an exciting, but not fully realized, vision. Although it has potential, the world may not be ready for a web-based netbook right now. Also, the technology needed to make the Wi-Fi only netbook useful without an internet connection isn't up to full speed either. At the end of the day, the netbook will be marginally more useful than an iPod Touch - when connected, it's amazing. Offline, not so much. While you might not rush right out to buy a Chrome OS netbook when they first launch, there could come a time - sooner than you think - when it becomes a reasonable choice. When the majority of apps work offline and you've fully transitioned away from desktop apps, a web-connected netbook, especially one that's affordable, could easily become your everyday computer. That day hasn't arrived yet. For now, Chrome OS is an exciting glimpse at the future of computing, but not a practical device for the majority of users. Disclosure: Sarah Perez freelances for Microsoft's Channel 10 blog, but is not a Microsoft employee. Her primary web browser is, in fact, Google Chrome which she uses exclusively. Discuss

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Was Chrome OS a Disappointment?